First reading of omnibus bylaw amendments pursuant to Bylaw 16.1. Among other things, these amendments include:
- General manager position created within the bylaws. Has limited powers but is strongly protected against summary dismissal. Made a non-voting member of the board.
- VP Clubs and Operations renamed to VP-Internal.
March 9, 2001 Minutes (archive.org)
NIPISSING UNIVERSITY STUDENT UNION
COUNCIL MEETING
MARCH 9, 2001
Present:
Executive: President, VP External, VP Clubs and Operations, VP Student Life
Representatives: Professional Schools, Founders House, Humanities, Upper Residence,
Mature Students, Science
Staff: General Manager, Office Manager
Absent with
Consideration: Muskoka, P/J, J/I, I/S, Part Time, Social Science, Speaker
Absent: Deputy Speaker
The President acted as Chair.
1. Call to Order:
The meeting was called to order at 1:00 p.m.
2. Adoption of the Agenda
The agenda was adopted as read.
3. Adoption of the Minutes of the Meeting of March 2, 201
The minutes were adopted as read.
4. Guests
Dave Marshall, President, Nipissing University
Murray Green, Vice-President Administration and Finance, Nipissing University
5. Presentations
- Nipissing University Draft Budget:
Dr. Marshall began by explaining that the visit to NUSU is part of the circuit administration must make with budget draft proposals before it is presented for the consideration of the Board of Governors on April 6. He summarized the funding dilemma faced by all Ontario universities, including Nipissing, explaining that the present circumstances concerning government grants to universities were established in 1989, when schools were funded at a dollar rate per student, with a cap at a set number of students. Nipissing reached that maximum number of students in 1994, and since then has received no grant money for enrolled students above that number. Nipissing now has 1200 students for which it receives no government funding. In addition, the grant per eligible student which Nipissing does receive has decreased by approximately 25% since 1990, so even with higher tuition the grant shortfall is not offset. Dr. Marshall explained that some adjustments have been made to the grant system, in the form of a one-time differentiation grant in 1996, and "Fair Funding" grants from 1997 - 2000, which help to equalize the dollar figure per student received by universities throughout Ontario. Nipissing also received a 1% increase in its government grant in 1999/2000 because of its excellent standing in the performance indicator. (Nipissing placed second in the province in terms of students who achieved full-time employment within six months of graduation.) However, the university's ratio of grant revenue to tuition revenue is approximately 55/45, a very different situation from 1990, when it was 70/30. Nipissing is now operating with the lowest revenue per student in the province, a situation Dr. Marshall noted could indicate our admirable efficiency, but also means that we are constrained in areas where improvement is desirable.
Dr. Marshall told council that no announcements concerning government grants for the upcoming school year have yet been received, and that the budget presented is therefore an estimate based on the likelihood of the government announcing a 2% increase in grant funding and a 2% increase in tuition, added to the knowledge that Nipissing's fixed costs will increase by approximately 4%. The university has decided that it allow an increased enrollment only in programs that are funded, such as Education, Technology and Nursing.
Murray Green led council through a budget analysis, which summarized areas in which increases in revenue and expenses are expected. Some revenue increase is expected from tuition and grants. (Mr. Green pointed out that indicated revenue increases from bus passes, Athletic Centre fees and bursaries will be 100% offset by payment of attendant obligations in these areas.) Increased expenses in 2001/2002 are a result of wage and position changes and additions, increased fuel costs, financial aid clawback, Datatel costs and incremental increases in such areas as insurance and professional fees. He noted that the Faculty of Arts and Science is now being budgeted by departments, of which there are nine, rather than by divisions, of which there used to be four. VP Clubs and Operations asked if the Student Centre's heat and hydro costs are included in the shared plant increase, to which Mr. Green replied that they were not, and that the figures represented Nipissing's share of the Education Centre only.
Dr. Marshall closed by commenting that the university's need to balance its proposed budget by including the use of "soft money" (i.e. revenue it can only hope it will receive, should trends in consumption of its services not change) is not a desirable situation, and that an announcement in May of new funding formulas based on 5-year projections should help Nipissing avoid this necessity in the future.
The President thanked Dr. Marshall and Mr. Green for their visit and urged council members to examine the draft budget as soon as possible, in order to address any questions they may have to Murray Green before the Board of Governors meeting in April. Murray invited students to visit his office with any comments or questions.
6. Correspondence:
- VP External received a press release from Libby Davis, NDP Member of Parliament from Vancouver East, regarding Human Resources Canada taking over the student loan system, and changes that should be made.
- External also received an announcement from CASA concerning the $75,000,000 granted to the Canadian Foundation for Innovation, a research organization, which points out that the seemingly large dollar amount really only partially replaces funding that was formerly cut.
- The CFS sent External a press release concerning the government announcement that students are "undaunted by debt". The CFS is understandably upset with the announcement, which uses questionable and circular reasoning to reach its conclusion.
The Chair was passed to VP External
7. Report of Officers
a) President
- Constitution:
The following changes to the NUSU Governance Package have been recommended by the Constitutional Committee: (Changes are in bold print.)
Preamble, P1, Introduction, paragraph 4:
"Constitution" has been changed to Governance Package.
Preamble, P2, Definitions:
Have been placed in alphabetical order and the following changes have been made:
(Added) Chair - Shall refer to the position of the NUSU President while
acting in the place of the Speaker prior or after the appointment of the Speaker.
Clubs - Shall refer to clubs and societies that have been recognized by (deleted
"the") NUSU pursuant to the procedures set out in By-law 11.
(Added) GM - Shall refer to the non-voting Staff member responsible for the
business of NUSU.
Member - Shall refer to any registered student at Nipissing University paying
membership fees, with the exception of the President.
Senator - Shall refer to a student member of the Nipissing University Senate.
By-law 2. Membership
2.1
i) That s/he be a registered student of Nipissing University, or seated member of NUSU executive.
ii) That s/he pay the prescribed fee known as the NUSU fee, the amount of which shall be determined by the NUSU Council, with the exception of the President; and,
iii) That those students who are taking less than a full course load (3.5 courses) pay a prorated fee, based on a per course percentage of the full-time NUSU fee.
By-law 3. Jurisdiction
3.1
viii) (Deleted "council")
x) Administer the affairs of NUSU, past, current and future (deleted "in all things and make or cause to be made for NUSU in its name, any kind of contract into which NUSU may lawfully enter, subject to the discretion of council") into which NUSU has lawfully entered.
3.3
(Deleted "Executive") Board of Directors shall be regarded as having authority of Council during the time between the (deleted "NU final examination") NUSU Annual General Meeting in April and the NUSU Council Representative Election in September.
By-law 4. Structure
4.1 Board of Directors
4.1.1.
The NUSU Board of Directors shall be comprised of the Executive. The Executive of NUSU shall consist of the President, Vice-President External, (deleted "Vice-President Student Life and Vice-President Clubs and Operations) Vice-President Internal and Vice-President Student Life.
4.1.2
Executive shall be elected no later than the (deleted "last day of March) second week of April, and shall take office the first day of May.
4.1.3 (Added subsection)
The NUSU GM will be a non-voting, non-elected, full-time staff member of the Board of Directors, with the exception of their Human Resources issues).
4.1.4
Executive terms shall be one year, (deleted ". They shall be from") beginning the first day of May until the last day of April of the following year.
4.2 Council
4.2.1
The Representatives shall consist of Part-Time, Humanities, Mature, Science, Social Science, Professional Schools, Upper Residence, (deleted "Founders House") Lower Residence, Muskoka, Primary/Junior, Junior/Intermediate and Intermediate/Senior. Representatives shall be elected no later than the first week of October.
4.2.2
The (deleted "Council") voting members of NUSU Council shall consist of (deleted "NUSU members elected by their constituents") the Executive and the 12 Representatives (deleted "shall constitute the Council as voting members"), elected by their constituents.
4.2.4
The Speaker, Deputy Speaker, having speaking rights pertaining to their position, and council responsibilities.
By-law 5. Electoral Process and Terms of Office
5.1 Nominations
5.1.2
The Vice-President (deleted "Clubs and Operations") External shall serve as CRO and shall appoint a Deputy Returning Officer (DRO). If the Vice-President (deleted "Clubs and Operations") External cannot serve in the position of CRO, Council shall appoint another Executive to do so, by simple majority vote. If no Executive is available a Representative shall be appointed by a simple majority vote.
5.1.6
Nominations must contain signatures of five members and may include (deleted "Executive and Council Members who are neither the CRO, DRO nor hired poll clerks") Representatives who are neither the CRO, DRO nor those who are hired poll clerks. Executives may not sign any NUSU election nomination forms.
5.1.9
A candidate must signify willingness to run by endorsing the nomination in the presence of the CRO or DRO on or before the (deleted "first day of campaign week") close of the nomination period.
5.1.16
Candidates will not be permitted to campaign prior to or during the nomination period.
5.2 Campaigns
5.2.9
Candidates for representative elections shall be limited to a maximum of (deleted "$100.00) $75.00 in campaign spending. (remainder of subsection unchanged.)
5.2.11
Hallways and areas of University Administration, Student Union Offices, Alumni Hall and (deleted "The Wall") The Student Centre, the F-Wing, and the IT-wing shall remain free of all campaign material for elections and referenda/plebiscites.
5.2.13
(Deleted "Election") Elections for Executive positions on NUSU must have an open forum with a question and answer period.
5.3 Polling
5.3.1
5.3.1.1
Students living in (deleted "one of the two Nipissing University residence facilities") a Nipissing University residence facility may vote once for their respective residence representative and once for another council representative.
5.6 Rules of Referenda
5.6.18
(First part of subsection unchanged). The onus shall be on the party who filed the appeal to prove its position, and the decision is to be made (deleted "by majority vote of Council") by the President of NUSU, the DRO and a third party agreed upon by the President and DRO.
By-law 6 Duties of the NUSU Executive
6.1 Duties of the President
6.1.1
Be charged with the supervision of the Corporation in conjunction with the GM, and shall establish and coordinate the goals and objectives of the Executive and Council.
6.1.4
Sign in conjunction with the GM, all contract and purchase orders unless otherwise approved by the Executive.
6.1.5
Be responsible in conjunction with the NUSU GM, for the supervision of the finances under the responsibility of the NUSU GM of the corporation, and shall
(deleted "have responsibility") supervise the GM responsible for all monies and securities of the corporation. As such, the President shall ensure, through (delete "the Administrator of Council's Business Affairs, Office Manager or otherwise,") consultation with the NUSU General Manager, that:(remainder of subsection remains unchanged.)
6.1.9 (Added subsection)
Assign vacation time to the Vice-Presidents in a discretionary manner, based on their work load and quality of work completed.
6.1.10 (Formerly 6.1.9)
6.1.11 ((Formerly 6.1.10)
6.1.11 (deleted entire subsection "Be responsible for the coordination and maintenance of the NUSU web site".)
6.1.15
Act as Chair before full council is in session (deleted "or") and appoint a Speaker (deleted "of all") for NUSU Council meetings, (deleted "and govern") governing them with parliamentary procedures as set out in Robert's Rules of Order and Bylaw 7.2.
6.1.17 (Added subsection)
Act as co-Chair, along with the President of Canadore Students Representative Council, of the Joint Student Executive Committee.
6.1.18 (Formerly 6.1.17)
6.1.19 (Formerly 6.1.18)
6.1.20 (Formerly 6.1.19)
Act as the Chair of the NUSU (deleted "Finance Committee") Governance Committee in accordance with Operating Resolution 7.
6.1.21 (Formerly 6.1.20)
6.1.22 (Formerly 6.1.21)
6.1.23 (Formerly 6.1.22)
6.1.24 (Formerly 6.1.23)
6.1.25 (Formerly 6.1.24)
6.1.26 (Formerly 6.1.25)
6.1.27 (Formerly 6.1.26)
6.1.28 (Formerly 6.1.27)
Maintain NUSU office hours at a minimum of (deleted "35") 40 hours per week.
6.1.29 (Formerly 6.1.28)
Be limited to a maximum of (delete "12") 6 credits during the academic year.
6.1.30
Be responsible for the Hibou as dictated by Operating Resolution 12.
6.2 The Duties of the Vice-President External
6.2.7 (Added subsection)
Act as Chief Returning Officer (CRO) of all NUSU sponsored elections and referenda, unless a designate has been appointed.
6.2.8 (Formerly 6.2.7)
Be responsible for facilitation of the student health plan in coordination with NU (deleted "Student Services") Department of Student Affairs.
6.2.9 (Formerly 6.2.8)
6.2.10 (Added subsection)
Submit a list of potential sponsors and sponsorship opportunities for Shinerama to the VP Internal to include in the Handbook/Frosh Week/Shinerama advertising package.
6.2.11 (Formerly 6.2.9)
6.2.12 (Formerly 6.2.10)
6.2.13 (Formerly 6.2.11)
Be a member of the NUSU (deleted "Finance") Governance Committee
6.2.14 (Formerly 6.2.12)
6.2.15 (Formerly 6.2.13)
6.2.16 (Formerly 6.2.14)
6.2.17 (Added subsection)
Be a voting member of the Joint Student Executive Committee
6.2.18 (Formerly 6.2.15)
6.2.19 (Formerly 6.2.16)
6.2.20 (Formerly 6.2.17)
6.2.21 (Formerly 6.2.18)
6.2.22 (Formerly 6.2.19)
6.2.23 (Formerly 6.2.20)
Maintain NUSU office hours at a minimum of (delete "25") 30 hours per week.
6.2.24 (Formerly 6.2.21)
Be limited to a maximum of (delete "18") 12 credits during the academic year.
6.3 Duties of the Vice-President Internal
(Note: THE ENTIRE SECTION 6.4 (FORMERLY "DUTIES OF THE VICE- PRESIDENT CLUBS AND OPERATIONS") HAS BEEN SUBSTITUTED AS SECTION 6.3, WITH THE FOLLOWING ADDITIONAL CHANGES)
The NUSU Vice-President (delete "Clubs and Operations") Internal shall:
6.3.1 (Added subsection)
Be concerned with academic issues within NU and shall be available for consultation with individuals or groups with academic grievances.
6.3.2 (Formerly 6.4.1)
Oversee all NUSU recognized clubs, ensuring that their needs and undertakings are being addressed and/or brought to the attention of Council. The Vice-President (deleted "Clubs and Operations") Internal is responsible to NUSU for the activities of these clubs, and shall be responsible for enforcing By-law 11 of the Governance Package.
6.3.3 (Formerly 6.4.2)
6.3.4 (Formerly 6.4.3)
(Deleted Former subsection 6.4.4, "Act as Chief Returning Officer (CRO), unless in conflict of interest, for any NUSU elections, By-Elections, Referenda or Plebiscites.")
6.3.6 (Formerly 6.4.6)
Be responsible for recovering revenue. . . commensurate to the approved amount in the NUSU budget line entitled VP (deleted "Clubs and Operations") Internal Revenue (remainder unchanged.)
6.3.8 (Added subsection)
Be responsible for the co-ordination and maintenance of the NUSU web site.
6.3.9 (Formerly 6.4.7)
6.3.10 (Formerly 6.4.8)
6.3.12 (Formerly 6.4.110)
6.3.13 (Formerly 6.4.11)
6.3.14 (Formerly 6.4.12)
6.3.15 (Formerly 6.4.13)
6.3.16 (Added subsection)
Sit on the Nipissing University Nipissing Review Editorial Board
6.3.18 (Formerly 6.4.14)
6.3.19 (Formerly 6.4.15)
6.3.20 (Formerly 6.4.16)
6.3.21 (Formerly 6.4.17)
6.3.22 (Formerly 6.4.18)
6.3.23 (Formerly 6.4.19)
Maintain NUSU office hours at a minimum of (deleted "25") 30 hours per week.
6.3.24 (Formerly 6.4.20)
Be limited to a maximum of (deleted "18") 12 credits during the academic year.
6.4 Duties of the Vice-President Student Life
(NOTE: THE ENTIRE FORMER SECTION 6.3 HAS BEEN SUBSTITUTED AS SECTION 6.4, WITH THE FOLLOWING CHANGES:)
6.4.1 (Formerly 6.3.2)
6.4.2 (Formerly 6.3.4)
6.4.3 (Added subsection)
Be responsible for preparing a list of potential Frosh Week Sponsors, and Frosh week sponsorship opportunities for the VP Internal, by the first day back in office in January.
6.4.4 (Formerly 6.3.5)
6.4.5 (Formerly 6.3.6)
6.4.6 (Formerly 6.3.7)
6.4.7 (Formerly 6.3.8)
6.4.8 (Formerly 6.3.9)
6.4.10 (Formerly 6.3.10)
6.4.11 (Formerly 6.3.11)
6.4.12 (Formerly 6.3.12)
6.4.13 (Formerly 6.3.13)
6.4.14 (Formerly 6.3.14)
6.4.15 (Formerly 6.3.16)
6.4.16 (Formerly 6.3.17)
6.4.17 (Formerly 6.3.18)
6.4.18 (Formerly 6.3.19)
6.4.19 (Formerly 6.3.20)
6.4.20 (Formerly 6.3.21)
Maintain NUSU office hours at a minimum of (deleted "25") 30 hours per week.
6.4.21 (Formerly 6.3.22)
By-law 7 Duties of Council
7.1 Duties of Representatives
(Deleted:
"The Council Representatives must:
7.1.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns.
7.1.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council
7.1.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.4 Be available to help members of the Executive with NUSU projects and events, including working door shifts and information tables when needed.
7.1.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.6 Be an active member of a minimum of one NU or NUSU operating committee and must give a report to Council on the activities of the committee(s). Residence representatives must attend operating meetings of their residence and bring forth appropriate concerns to Council.
7.1.7 Adhere to the Council Code of Conduct (By-Law 15).")
ADDED THE FOLLOWING SUBSECTIONS:
7.1.1 Humanities Representative:
7.1.1.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.1.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.1.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.1.Report to the Vice President Internal for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.1.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.1.6 Be a member of the Nipissing University Library Senate Committee, the Nipissing University Occupational Health and Safety Committee, and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.1.7 Adhere to the Council Code of Conduct (By-Law 15).
7.1.2 Social Science Representative
7.1.2.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.2.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.2.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.2. Report to the Vice President Internal for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.2.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.2.Be a member of the Nipissing University Cultural Affairs Senate Committee, and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.2. Adhere to the Council Code of Conduct (By-law 15).
7.1.3 Science Representative
7.1.3.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.3.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.3.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.3.Report to the Vice President External for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.3.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.3.6 Be a member of the Nipissing University Research Committee, the Nipissing University Personal Harassment and Discrimination Committee, and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.3.7Adhere to the Council Code of Conduct (By-law 15).
7.1.4 Professional Schools Representative
7.1.4.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.4.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.4.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.4.4 Report to the President for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.4.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.4.6 Be a member of the Nipissing University Personal Harassment and Discrimination Committee, the NUSU Executive Review Committee and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.4.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.5 Mature Students Representative
7.1.5.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.5.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.5.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.5.4 Report to the Vice President External for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.5.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.5.6 Be a member of the Nipissing University Senate and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.5.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.6 Part Time Students Representative
7.1.6.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.6.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.6.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.6.4 Report to the President for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.6.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.6.6 Be a member of the Nipissing University Senate, and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.6.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.7 Primary Junior Education Representative
7.1.7.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.7.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.7.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.7.4 Report to the Vice President Student Life for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.7.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.7.6 Be a member of the Nipissing University Academic Planning Senate Committee, the Nipissing University Student Affairs Senate Committee and the Nipissing University Personal Harassment and Discrimination Committee and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.7.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.8 Junior Intermediate Education Representative
7.1.8.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.8.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.8.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.8.4 Report to the Vice President External for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.8.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.8.6 Be a member of the Nipissing Admission, Promotions and Petitions Senate Committee, the Nipissing University Curriculum Senate Committee and the Chancellor's Award for Excellence in Teaching Committee and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.8.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.9 Intermediate Senior Education Representative
7.1.9.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.9.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.9.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.9.4 Report to the Vice President Student Life for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.9.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.9.6 Be a member of the Nipissing Student Senate Committee, the Nipissing University Academic Standing Appeals and Petitions Senate Committee, Nipissing University Board of Governors and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.9.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.10 Upper Residence Representative
7.1.10. Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.10.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.10.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.10.4 Report to the Vice President Student Life for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.10.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.10.6 Be a member of the Nipissing University Food Bank Operating Committee, and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.10.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.11 Lower Representative
7.1.11.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.11.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.11.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.11.4 Report to the Vice President Student Life for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.11.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.11.6 Be a member of the Nipissing University Food Bank Operating Group and be a member of at least two NUSU standing committees (Constitutional, Social, External, BACCHUS).
7.1.11.7 Adhere to the Council Code of Conduct (By-law 15).
7.1.12 Muskoka Students Representative
7.1.12.1 Do their utmost to represent the best interests of their constituents and shall actively seek out their constituents' concerns, both on and off campus.
7.1.12.2 Make a presentation in a minimum of one class per week on upcoming NUSU events and activities, and take any student comments back to council.
7.1.12.3 Maintain NUSU office hours at a minimum of 2 hours per week apart from Council and Committee meetings.
7.1.12.4 Report to the President for specific event planning and projects, and assist with any other NUSU projects and events, including working door shifts and information tables when needed.
7.1.12.5 Be familiar with all information (constitution, policy procedure manual, press releases, publications, etc.) put out by NUSU and other organizations with which NUSU is affiliated.
7.1.12.6 Be empowered, but not required, to establish Muskoka NUSU standing committees (Social, External, BACCHUS).
7.1.12.7 Liaise with all NUSU Executives regarding all upcoming events or campaigns.
7.1.12.8 Have the option to begin planning events during the summer months.
7.1.12.9 Submit to the President a written financial report for all projects before and after they take place.
7.1.12.10 Be elected at the same time as the incoming NUSU executives. If the position is not filled in the Executive election, the position will be elected in the fall Representative elections.
7.1.12.11 Adhere to the Council Code of Conduct (By-law 15).
7.2 Duties of the Speaker
7.2.1 (Added subsection) The Speaker shall:
7.2.1.1 (Formerly 7.2.1)
7.2.1.2 (Formerly 7.2.2)
7.2.1.3 (Formerly 7.2.3)
7.2.1.4 (Formerly 7.2.4)
7.2.1.5 (Formerly 7.2.5)
7.2.1.6 (Formerly 7.2.6)
7.2.1.7 (Formerly 7.2.7)
7.2.1.8 (Formerly 7.2.8)
7.2.1.9 (Formerly 7.2.9)
7.2.1.10 (Formerly 7.2.10)
7.2.2 (Added subsection) Duties of Deputy Speaker
7.2.2.1 In the absence of the Speaker, open the Duly Called Meeting at the time at which it has been scheduled by taking the Chair and calling Members to order, so long as quorum has been reached.
7.2.2.2 In the absence of the Speaker, recognize members entitled to the floor.
7.2.2.3 In the absence of the Speaker, state and put to a vote all questions which are regularly moved or necessarily arise in the course of proceedings, and announce the result of the vote.
7.2.2.4 In the absence of the Speaker, protect the meeting from annoyance and evidently frivolous or dilatory motions by refusing to recognize them.
7.2.2.5 In the absence of the Speaker, ensure that the business of Council is conducted as expeditiously as possible, compatible with the rights of the Members, by allowing brief remarks when non-debatable motions are pending.
7.2.2.6 In the absence of the Speaker, conduct all meetings of Council in accordance with Robert's Rules of Order and ensure that these rules are followed during debates.
7.2.2.7 In the absence of the Speaker, enforce on all occasions the observance of order and decorum among those deciding all questions before them (questions of procedure are subject to appeal as prescribed in the accepted rules of order.)
7.2.2.8 Be intimately familiar with Robert's Rules of Order.
7.2.2.9 Serve on the NUSU Constitutional Committee.
7.2.2.10 When acting as Deputy Speaker be responsible for providing reference material for the Speaker regarding rules of order, constitutional law, and past motions.
7.4 Duties of Governors
7.4.1 (First sentence unchanged.) The other voting seat will be available to any other Executive, with priority of order given to the Vice-President External, (deleted "Vice-President Student Life, and Vice-President Clubs and Operations") Vice-President Internal, and Vice-President Student Life.
(Deleted "7.4.6 All Executives are ex-officio members of the Board of Governors")
By-law 8 Salaries/Honorariums/Fringe Benefits
8.1 Salaries
8.1.3 Executive Members shall be granted annual Executive salaries at (deleted "an amount to be determined by the equations as follows: I) President - 35 hours x minimum wage x 46 weeks, II) VP External - 25 hours x minimum wage x 46 weeks, III) VP Student Life - 25 hours x minimum wage x 46 weeks, IV) VP Clubs and Operations - 25 hours x minimum wage x 46 weeks.") the amount listed below, pursuant to all federal and provincial taxes: I) President - $15,000
II) VP External - $11,000 III) VP Internal - $11,000 IV) VP Student Life - $11,000.
8.1.7 Council Representatives shall receive an honorarium of $150 for their services to be paid in April or a council coat to be provided no later than the end of Winter Semester, to be decided by a simple majority of Council. Should a position become vacant, the option of payment of honorarium will be made at the discretion of Council.
8.2 Fringe Benefits
8.2.4 (First part of subsection unchanged); the amount of the per diem shall be at a rate which shall be no less than (deleted "$30.99) $35.00, to be determined by a simple majority vote of the Executive no later than September 30th of any year.
By-law 9 Meetings/Rules of Order
9.1 Meetings
9.1.1 (Original subsection unchanged) Motions cannot be passed without a majority of Executive present.
9.1.4 There must be at least one meeting of Council per week during the academic year, with the exception of set breaks and exam weeks.
9.2.4 (First sentence unchanged.) (Deleted "The "in camera" session must follow the adjournment of the Executive or Council meeting.")
By-Law 11 Clubs
11.5 (First sentence unchanged.) (Deleted "NUSU clubs that do not have any specific political or religious affiliation are eligible for funding to a maximum of $200, on a first-come, first-served basis.") (Third sentence unchanged.) Existing clubs applying for funding for the current year must show fiscal responsibility for the prior year. This will consist of proof of intent to raise funds, and a positive bank balance.
11.5.1 New Clubs who meet Governance package guidelines will be funded in the amount of $200.00, or $100.00 if it is a joint club, to the limit of the clubs budget available and within the time deadlines to be decided. A new club must be able to demonstrate a mandate which differs sufficiently from that of any existing club to ensure that the new club services a unique interest group.
11.5.2 Existing clubs who have not or do not wish to fundraise may apply for recognition only. Existing clubs who have never received NUSU funding are considered as new clubs if they apply for funding.
11.5.3 Division of club funding available in the NUSU budget between recognized NUSU clubs shall be handled as follows: Funds will be given to new clubs first, by a specified date, at the rate of $200.00 to each new club unless it is a joint club, in which case it will receive $100.00 from NUSU. The remaining NUSU club funding available will be divided equally between all clubs who have been approved for funding, both new and existing.
11.5.4 As of the specified cut-off date, if a club is determined to be defunct, and there is a bank balance remaining, the money shall be rolled back to NUSU.
11.6
(Deleted "Unless permission to function through the summer is granted by Executive, a club must be dormant between May 1st and August 31st of each calendar year") Clubs will not be declared "dormant" over the summer months. Clubs' bank balances will remain available to them, should club executive wish to provide activities for club members who remain in the area over the summer.
11.12
All clubs (deleted "should acknowledge") must seek NUSU's support of all their advertising and publications.
By-law 12 Finances
(Added)
12.5 NUSU will facilitate By-law 12.4 through the NUSU GM who is directly responsible for the business and finances of NUSU.
12.6 Executives and any Council member who is allocated a budget must work with the NUSU President and GM when planning the financial aspects of an event to ensure that they remain within their budget allocations. To go beyond a set budget allotment, or to move funds from one budget line to another approval from council must be sought, outlining the reasons for the over-expenditure or the fund transfer, in the form of a revised budget at Council, and a statement of rationale. If it is known that an event will go over budget, increased revenue generation to offset the expenditure will not require council permission, but will require a report to Council.
12.7 The President and GM are the co-signers on behalf of NUSU relating to all business issues and finances. In the event that the President is incapacitated, the VP External will be the co-signer. There is no substitute for the GM for short-term absences; however, in the event of long-term absence (longer than 30 days) the President will ask Council by a 2/3 majority to invoke signing privileges to the Administrative Assistant. If/when the GM returns, the signing privileges for the Administrative Assistant will immediately be revoked.
By-law 13 Graduation
13.1
(Deleted "The Executive elected in spring shall be responsible for appointing one or more members of that Executive to organize the graduation social for the following year's convocation; whoever is appointed shall be responsible for the supervision of the actual social when it occurs.")
The VP-Internal and VP-Student Life shall be responsible for the organization of the graduation social for the following year's convocation; whoever is elected to those positions for the following term shall be responsible for the supervision of the social when it occurs.
By-law 16 Amendments
16.5 (Added)
The Constitution of NUSU cannot be altered in any way without re-incorporating NUSU. It is understood that the Constitution of NUSU will not be changed unless NUSU undergoes severe changes in its mandate as the Student Union.
Operating Resolutions (Resolution 1 to Resolution 11)
Resolution 1. Human Resources
(Added)
Human Resources will be defined as the responsibilities regarding hours of work, pay rate, vacation time, time off, sick days, health benefits, retirement savings benefits. The responsibility of NUSU human resources will be to ensure that all NUSU employees receive fair and equitable treatment.
NUSU will employ a General Manager who will be charged with the responsibility of NUSU human resources, and who will report to the President of NUSU.
NUSU shall employ a GM and an Administrative Assistant.
The GM will report to the President of NUSU as delineated by the Position Description of the GM. The Administrative Assistant will report to the GM, as delineated in the Position Description of the Administrative Assistant. All other employed staff will report to the GM via the Administrative Assistant.
NUSU will recognize that the GM may also be employed by the Student Centre, and may also be employed by CSRC. The President of NUSU may discharge the NUSU GM through a 2/3 majority vote at council, at two separate meetings, which must be at least two weeks apart, and no more than four weeks apart, the second of which must occur prior to January 31. Rationale must be given at each council meeting in open session, and be recorded in NUSU minutes. If the motion is carried on both occasions, the services of the NUSU GM and this resolution will cease on the 31st day of April following the second carried motion.
Resolution 2. Media
(Delete "Any Media relation shall be handled by the Vice-President External. In the absence of the Vice President External, media relations shall be handled by the President.") The Vice-President External shall handle any Media relations. In the absence of the Vice-President External, the President shall handle media relations.
Any NUSU press releases or other such material which may be deemed inflammatory, will be checked by at least two Executives, one of them being the President, and the NUSU GM for liability issues.
All Hibou publications will be checked in accordance with the Hibou Constitution as approved by NUSU. Any liability issues that arise will be referred to the NUSU GM for consultation.
Resolution 3. Advertising
(Added)
The Vice-President Internal shall handle any/all advertising internally and externally. In the absence of the Vice-President Internal, the President shall be given the responsibility for all advertising.
The approval of any advertising to be officially recognized or produced by NUSU shall be from the President in consultation with the NUSU GM. This is to ensure consistency and responsible advertising and to protect against liability issues for NUSU.
Any internal organizations of NUSU or external organizations wishing to make use of NUSU resources such as bulletin boards must adhere to the following policy:
Guidelines for Acceptable Material
All posters and other material that are endorsed by NUSU and The Student Centre are marked with a NUSU Approved" stamp. The Student Centre has its own stamp, which is used at the discretion of the Student Centre General Manager. Within the school, posters with the NUSU approved stamp will not only be permitted on general notice boards, but on NUSU boards as well. In all cases, advertisements approved by NUSU and/or the Student Centre must also comply with the guidelines established by the Joint Advertising Policy, which was adopted by NUSU, CSRC and The Student Centre in 1999-2000.Material that receives the NUSU stamp of approval for posing on both the general and NUSU boards must have a student oriented purpose. The only personnel with the authority to approve such material are the President and all Vice Presidents. In cases where these personnel feel that the poster may affect the corporate or political integrity of the Student Union, the NUSU General Manager must be consulted.
Acceptable Material Includes:
promotional activities and events planned by NUSUemployment information that deals with on-campus student jobs
general NUSU club notices concerning issues, meetings and events (only official NUSU clubs may have their posters approved for stamping, unless otherwise indicated by the VP Internal).
awareness campaigns that are run through the office of the Vice President External, referendum and election notices.
certain charitable causes, at the discretion of NUSU Executive and/or council Unacceptable Material Includes
personal ads of any nature, including classifieds for autos, apartments, computer, etc., ads for employment from outside organizations
any election or referendum propaganda advocated by a particular candidate or committee
libelous or slanderous material that may implicate NUSU in a lawsuit by virtue of the endorsement implied by the stamp of approval.
Exceptions to these general guidelines may only be made by the President, in consultation with one other executive or the NUSU General Manager
The Student Centre, with the exception of the CSRC and NUSU boards, will be neutral of material from either school, and will post information that advertises events and/or products available in the Student Centre. All postings in the Student Centre must be approved by the Student Centre General Manager, and in cases that the material applies to either student organization, the Presidents of those organizations must be consulted.
A copy of any material that is approved by NUSU must be placed in a folder in the Manager's office, so that an accurate record of activities is kept on hand for reference. Resolution 6. Petty Cash and Safe Procedures
(Added)
Cash Register:
A cash float in the exact amount decided by the GM shall be kept in the cash register at all times.The cash register shall be used only during business hours and only the following people:
The Administrative Assistant
The NUSU GM
An employed office assistant (except during the summer months when one Executive member may be appointed, during a vacation period of the Administrative Assistant.)
During any single work shift, only one person may use the cash register.
At the beginning of each work shift, the incoming cash register attendant shall count the float to ensure that it contains the proper amount. Any overages or shortages shall be reported immediately to the Administrative Assistant.
At the end of each work shift, the employee responsible to that shift shall perform a blind deposit. A cash-out procedure will be followed, and the amount contained in the cash register which is over and above the amount of the float shall be removed from the cash register and placed in a sealed envelope which shall be signed by the attendant and deposited in the drop safe. Only the GM or Administrative Assistant may authorize paid-outs. Any receipts for paid-outs that have been authorized by the signature of the GM or Administrative Assistant during the work shift, shall be placed in this envelope as well. Should paid-outs exceed revenue for the work period, so that the float is depleted, the Administrative Assistant or the GM will replenish the cash float to the proper level. This procedure is performed by the GM or Administrative Assistant using monies from the petty cash float in the safe and then a cheque will be produced to top up the petty cash in the safe in order to provide proper back-up information for auditing procedures.
Safe:
Only the Administrative Assistant and the GM shall have access to the safe(s).A petty cash reserve in an amount decided by the GM shall be kept in the safe at all times.
A Back Safe Log shall be kept in the safe, listing the amounts of cash, receipts, money out, etc., which shall equal the total above. This log shall be updated each time the cash reserve is accessed.
(Deleted: Resolution 7. NUSU Finance Committee, entire resolution)
Resolution 7. NUSU Executive Review Committee
Mandate:
To ensure that Nipissing University students are receiving the best, most efficient service possible for their investments in the University, the Student Union, The Student Centre, The Canadian Federation of Students, and in their post-secondary education in general.
Responsibilities:
Review NUSU as a whole.Review each NUSU Executive's performance, and make recommendations in areas where they can improve as an Executive and a student leader/representative.
Review the level of fiscal responsibility exercised by each NUSU Executive, through the review of individual project budgets and complete budget reviews.
Structure:
The NUSU Executive Review Committee shall be comprised of the following positions:
NUSU PresidentNUSU Vice-President External
NUSU Vice-President Internal
NUSU Vice-President Student Life
NUSU GM
NUSU Professional Schools Representative
One NUSU Education Representative
The Committee will meet on a monthly basis
Quorum shall be reached with at least four members present.
The Committee will adhere to strict rules of confidentiality
The Committee will conform to Robert's Rules of Order.
Resolution 8. NUSU Constitutional Committee
Structure:
(Added bullet) NUSU GM(Final sentence) The committee shall conform to Robert's Rules of Order at the discretion of the Chair.
Resolution 9. NUSU BACCHUS* Committee (* does not conform to new national name)
(Bulk of resolution unchanged.)
(Final sentence) The committee shall conform to Robert's Rules of Order, at the discretion of the Chair.
Resolution 10. NUSU External Affairs Committee
(Bulk of resolution unchanged)
(Final sentence) The committee shall conform to Robert's Rules of Order, at the discretion of the Chair.
Resolution 11. NUSU Social Committee
Structure:
The NUSU Social Committee shall be comprised of the following individuals:
(Deleted "NUSU Vice-President Clubs and Operations (Co-Chair), NUSU Vice-President Student Life (Co-Chair)") NUSU Vice-President Student Life (Co-Chair), NUSU Vice-President Internal (Co-Chair), any other Nipissing University student who wishes to participate.
(Final sentence) The committee shall conform to Robert's Rules of Order, at the discretion of the Chair.
Resolution 12. The Hibou (Added Resolution)
The Hibou will operate as a subsidiary of NUSU.
The Hibou fees will be collected and administered through NUSU.
The Hibou Editorial staff shall consist of Editor in Chief, Layout and Technical Editor, Advertising and Business Editor, NUSU Liability Editor (President), and two Copy Editors.
The internal affairs of The Hibou will be governed by The Hibou Constitution.
The Editorial control of the NUSU Liability Editor will be limited to issues of Liability, which will be directly addressed to the Editor in Chief, verbally and in writing.
The NUSU President will be responsible for overseeing and signing all Hibou contracts, negotiated by the Editor in Chief, or the Advertising and Business Editor.
The NUSU President, Vice President Internal and Editor in Chief will meet on a weekly basis to discuss any issues of concern.
All holdings of The Hibou will become property of NUSU should The Hibou cease to exist.
Salaries, Hiring and Removal of Editorial staff shall conform to The Hibou Constitution, as approved by NUSU.
Motion #42 That NUSU adopt the amendments to the Governance Package to be
effective May 1, 2001.
(President/Upper Residence)
Discussion: The President asked if Council would be friendly to a motion to accept some amendments to the motion, and pass the package as omnibus. Council was friendly.
Motion #43 That NUSU consider the following amendments to the motion as omnibus with the amendments proposed in Motion #42.
(President/Professional Schools)
P2. Definitions:
GM - Shall refer to the non-voting Staff member responsible for the business administration of NUSU.
By-law 2. Membership
2.1
ii) That s/he pay the prescribed NUSU fee, the amount of which shall be determined by the NUSU Council, with the exception of (deleted "the") a President who is not registered for courses; and
By-law 4. Structure
4.1 Board of Directors
4.1.3 The NUSU GM will be a non-voting, non-elected full-time staff member of the Board of Directors (deleted "with the exception of their human resources issues")
4.2.4 The Speaker and Deputy Speaker will be appointed members of Council, (deleted "having") with speaking rights pertaining to their positions and Council responsibilities.
By-law 6 Duties of the NUSU Executive
6.1 Duties of the President
6.1.8 Be responsible for all NUSU employees, in consultation with the NUSU General Manager.
6.1.20 Act as the Chair of the NUSU (deleted "Governance Committee") Internal Review Committee in accordance with Operating Resolution 7.
6.2 Duties of the Vice-President External
6.2.13 Be a member of the NUSU (Delete "Governance Committee") Internal Review Committee.
6.3 Duties of the Vice-President Internal
6.3.7 (Added subsection)
Be responsible for working in conjunction with Canadore Students Representative Council for the development and implementation of an advertising campaign for the Handbook, Frosh Week and Shinerama.
6.4.9 (Deleted "Co-ordinate Food Bank activities.")
6.3.11 (formerly misnumbered 6.3.12)
6.3.12 ( formerly misnumbered 6.3.13))
6.3.13 (Added subsection)
Be a member of Senate
6.3.14 (Added subsection)
Be a voting member of the Joint Student Executive Committee
6.3.15 (Formerly incorrectly numbered 6.3.14)
6.3.16 (Added subsection)
Be a member of the NUSU Internal Review Committee
6.3.17 (Formerly incorrectly numbered 6.3.16)
6.3.18 (Formerly also incorrectly numbered 6.3.16)
6.3.19 (Added subsection)
Be responsible for bringing student technological concerns to the Nipissing University technology department.
6.3.20 through 6.3.26 (formerly incorrectly numbered 6.3.18 through 6.3.24)
6.4 Duties of the Vice-President Student Life
6.4.9 (Added subsection)
Co-ordinate NUSU Food Bank activities.
6.4.14 (Added subsection)
Be a voting member of the Joint Student Executive Committee
6.4.15 (Formerly 6.4.14)
6.4.16 (Added subsection)
Be a member of the NUSU Internal Review Committee
6.4.17 (Formerly 6.4.15)
6.4.18 through 6.4.22 (Formerly 6.4.16 through 6.4.10)
6.4.23
Be limited to a maximum of (deleted "18" 12 credits during the academic year.
7.1 Duties of Representatives
7.1.4 Professional Schools Representative
7.1.4.6 Be a member of the . . . NUSU (deleted "Executive" ) Internal Review Committee . . . (remainder unchanged).
7.1.8 Junior Intermediate Education Representative
7.1.8.6 Be a member . . .and the Chancellor's Award for Excellence in Teaching Committee, and . . . (remainder unchanged.)
7.4 Duties of Governors
7.4.1 The President of NUSU shall take one of the two voting positions on BOG, unless the President is not a registered student. (Remainder unchanged from original amendment.)
By-law 9 Meetings/Rules of Order
9.2 Rules of Order
9.2.10 All other motions must be written and submitted to the NUSU (deleted "Office Manager" ) Administrative Assistant by no later than noon the day before a Council meeting. The (deleted "Office Manager") Administrative Assistant shall publish . . . (remainder unchanged.)
By-law 10 Committees
10.15 The NUSU operating committees shall be: The Constitutional Committee, The Social Committee, The External Affairs Committee, The BACCHUS Committee, (deleted "The Finance Committee") The NUSU Internal Review Committee, and the Constitutional Conflict Committee. (Remainder unchanged).
By-law 11 Clubs
11.1 Any new organization which consists of at least ten NUSU members may submit to Council, through the Vice-President (deleted "Clubs and Operations") Internal a constitution and budget for consideration and approval by Council.
11.15 All clubs are required to submit their financial records to the NUSU Executive for random audit within 72 hours on request of the President or the Vice-President (deleted "Clubs and Operations") Internal.
11.16 The club presidents must attend the monthly club presidents' meeting with the Vice-President (deleted "Clubs and Operations") Internal to discuss relevant issues and club progress.
By-law 12 Finances
12.7 (Formerly incorrectly numbered 12.6)
. . . however, in the event of long-term absence (longer than 30 days) the President will ask council by a 2/3 majority to invoke signing privileges to the (deleted "Office Administrator") Administrative Assistant. If/when the GM returns, the signing privileges for the (deleted "Office Administrator") Administrative Assistant will immediately be revoked.
Operating Resolutions
Resolution 1. Human Resources
Paragraph 5: (Last sentence) If the motion is carried on both occasions the services of the NUSU GM and this resolution will cease on the (delete "31st")
30th day of April following the second carried motion.
Resolution 3. Advertising
Paragraph 4 Acceptable Material Includes:
(bullet #3
general NUSU club notices concerning issues, meetings, and events (only official NUSU Clubs may have their posters approved for stamping, unless otherwise indicated by the VP (deleted "Clubs and Operations") Internal.
Final Bullet:
A copy of any material that is approved by NUSU must be placed in a folder in the (deleted "Manager's") Administrative Assistant's office, so that an accurate record of activities is kept on hand for reference.
Resolution 8. NUSU Constitutional Committee
Structure
Bullet #4 - NUSU Vice-President (deleted "Clubs and Operations") Internal
Resolution 9. NUSU BACCHUS Committee
Structure
Bullet #4 - NUSU Vice-President (delete "Clubs and Operations") Internal
Resolution 10. NUSU External Affairs Committee
Re: "Days"
Bullet #2 Examples of days that should be recognized are:
2. World AIDS Day (delete "Decenber") December 1.
In all instances, the words "Constitutional Committee" shall be changed to "Governance Committee".
Clubs and Operations called the question on Motion #43.
Aye: President, Professional Schools, Founders House, Humanities, Upper Residence,
Clubs and Operations, Mature Students, Science.
Nay: None
Abstain: None.
Motion carried.
Motion #42 (Above)
Aye: President, Professional Schools, Founders House, Humanities, Upper Residence,
Clubs and Operations, Mature Students, Science
Nay: None
Abstain: None.
Motion carried.
b) VP External
- Other
CFS Campaign re: Summit of the Americas
External received a package from the CFS containing outlined goals and activities for the protest at the Summit of the Americas in Quebec City April 16 - 22. Clubs and Operations commented that members of SSEEC were planning to attend, and Upper Residence cautioned that no hotels or motels within 50 miles of Quebec City are accepting students.
Student Life arrived at 2:10 p.m.
c) VP Student Life
- Valedictorian
Student Life announced that nomination forms are available for valedictorian. An e-mail will be sent through the Registrar's office shortly. He asked representatives to recommend student members for the valedictory selection committee.
- Other:
None
d) VP Clubs and Operations
- Other
Frontier College: Many tutor placements have been made. Student Life asked if the Frontier College program would be in effect after students finish school in April, and Clubs and Operations replied that it would not, but would be restarted in September.
Club Presidents' Meeting: About half the club presidents attended the recent meeting. Many have not chosen their executive for next year.
Sheridan Report: Clubs and Operations read an excerpt of the report that he, the President and Student Life wrote concerning their attendance at the Sheridan laptop seminar. He hopes to release an official report on the Nipissing laptop initiative shortly. The Chair recognized Dave Keech, who asked that a copy of the report be given to the Hibou. Student Life noted that perhaps all representatives should have a chance to examine the report prior to its presentation to the Education faculty.
8. Report of Representatives
- Founders House: asked that all representatives who are able fill some poll clerk duties during the NUSU executive election.
- Upper Residence: is not sure when or if the proposed residence ski trip may occur. (Jack Pine Hill is encountering difficulties with night skiing)
9. Report of the Office Manager
None
10. Report of the NUSU General Manager
The GM announced that the Office Manager has accepted the position of Administrative Assistant, to commence May 1, 2001.
11. Report of the Student Centre General Manager
None
12. Report of the Speaker
None
13. Committee Reports
- Master Land Use Plan: Canadore refused to remove a page in the Master Land Use Plan about the Student Centre being purchased by Canadore. Dr. Marshall will recommend that the Board of Governors attach a note of their concern to the motion approving the financial plan.
- Research Committee: The President listed for council several of the many excellent research projects underway at Nipissing University and also several of the books that have been published by our faculty.
14. Other Business
- The General Manager announced that he will be away from Wednesday through Friday next week.
15. Setting of the Next Meeting
The next meeting will be held on Friday March 16 at 1:00 p.m.
| Attachment | Size |
|---|---|
| minmar9-2001.htm_.txt | 74.43 KB |
Post new comment